This guide will show step-by-step instructions for setting up E-mail on Outlook 2010 for Windows. While it can be used for other versions of Outlook, some screens and steps might vary.

Adding a new account:

Select the 'File' menu

Select Info

                                                            Click the Add Account button              
                                               
 

                                             Choose Manually configure server settings                                            
 

Click Next

Choose Internet E-Mail                                                                      
  

Click Next

Account Settings

                                                                                                                 
 

Enter your name as you want it to appear on your outbound email messages

Enter your full email address

Enter your full email address also as the User Name

Enter your email password

Your mail server is mail.YourDomain.com, eg mail.example.com (where YourDomain.com is your own domain name)

The Outgoing Mail Server is the same as your incoming mail server

More Settings

Click the More Settings button                                                            
 

                                           
Click the Outgoing Server tab                                                              

Check the "My outgoing server (SMTP) requires authentication" checkbox Check "use the same settings as your incoming mail server"

Click the Advanced tab                                                                       

If you are using POP3 with SSL, click the checkbox and enter 995 as your port. Otherwise leave the default port at 110

If you are using POP3, you may choose when messages are removed from the server

If you are using IMAP with SSL, click the checkbox and enter 993 as your port. Otherwise leave the default port at 143

If you are using SMTP with SSL, click the checkbox and enter 465 as your port. Otherwise change the non-default port to 26

Click the OK button

Testing Settings

While on the E-mail Accounts screen, click the Test Account Settings button

This will both check your settings and send a test email to yourself to confirm that everything is working. If you receive any errors, please check your configuration

Click the Close button on the Test Account Settings window

Click Next on the E-mail Accounts window

Click the Finish button

Outlook 2010 is now correctly configured to send and receive emails